GUIDELINES FOR HOSTING EVENTS FOR SOCIAL BUTTERFLIES
How To Host any Event
Help & Tips
Hosting an event can be stressful and scary for the
first time or even the second or third time. Lots of
questions go through your mind;
Can I do it? How do I figure out the menu?
Where should I have it? What do I do first?
These questions and many more plaque everyone
when beginning to host an event.
HELP is here, please don't fret!!
QM is going to show you how to host any event
without all the usual stress and panic.
The following "How to Host an Event"
Tips, Steps, and Feedback
will make it a fun and happy day for you and
all your attending RH members!
Look over some of the TIPS below and see the
"HOSTING STEPS" for lots of help to start to host
your first event. Then check out the HELP AIDS
and be sure to read the FEEDBACK from
your Red Hat sisters that
have hosted events in the past.
And please fill out the survey before leaving.
You will see that you too can be a hostess
Guidelines for Prizes
Prizes are not necessary to add to any event. It is a
"bonus" option and the hostesses' decision.
When you are hostessing an event the event and food
are your main concerns.
Unless you are hosting a larger event; Chili Cook-off
or bigger party; you do not need to giveaway prizes.
If you want to give something try a small token to
each member. This could be a paper Shamrock,
Heart, Bunny, or anything to go with your theme.
Some stores: Party City, Alin Party, or even the
$1.00 store. Here you can purchase in bulk at lower
If in doubt always ask QM.
There are no hosting of joint chapter events by
any SB members that may belong to other RH
This means when you host an event you will be
“hosting” it for SB only. You can however, open
your event up and invite their RH chapters and other
RHS members to attend your events. All SB
events must be representative of our SB chapter.
Only two members hosting each event will get credit
for collaborating that event. You may have other
helpers but only the two lead members will be
If you are a queen, and a member of SB, the events
you host will be for your obligation to SB. You can
however, invite your chapter to the event.
Individually each member has a responsibility to
support their chapter by hosting an event for that
When hosting your SB event it will encourage
uniqueness, innovation, creativity and chapter
pride. It also indicates loyalty and fulfills
your chapter obligation to host an event every other
year. This was agreed upon
in your application form that each of you signed when
Every chapter has their own guidelines; and it’s the
member’s responsibility to abide separately to each
chapter’s requirements. Just as each individual
Queen has their own expectations set-up for their
We want to keep our chapter at its highest standards
and make our members proud of their SB
If SB has any joint chapter events, in the future, they
will be hosted by the Queens of each chapter.